Friday, 14 October 2011

Manually configure Outlook to connect to Office 365 (Exchange Online)

To manually configure Outlook to connect to Exchange Online, follow these steps:
1. Determine the mailbox server name and the proxy server URL. To do this, follow these steps:
a. Sign in to the Office 365 portal.
b. Click Outlook to open Microsoft Outlook Web App.
c. In the upper-right corner of the page, click the Help icon (the question mark), and then click About.
d. On the About page, locate and then note the following items:
Locate Host name and note its address.
As an example in the case below the Host name is amsprd0406.outlook.com and yours will be something similar:
This value will be used later as proxy server for Exchange URL


Now that you have the proxy server address, you can find your Mail Server name by changing outlook.com to mailbox.outlook.com in the proxy server address:
As an example if  your Host name value is amsprd0406.outlook.com , you need to change it to amsprd0406.mailbox.outlook.com
This value later will be use as Mailbox server name when configuring your Outlook profile.


2. Manually configure Outlook to connect to Exchange Online.
To do this, follow these steps: 
a. Click Start, click Control Panel, and then click Mail.
 b. Click Show Profiles and then click Add.
 c. Type a name for the profile, and then click OK.
   
d. Click to select the Manually configure server settings or additional server types check box, and then click Next
e. Select Microsoft Exchange or compatible service, and then click Next

f. In the Server box, type the mailbox server name that you noted in step 1d. In this example:

g. Make sure that the Use Cached Exchange Mode option is selected.

h. In the User Name box, type your user name (for example in this case, amin.tavakoli @pygmalion.com), and then click More Settings.



i. Click the Connection tab.

j. Make sure that the Connect to Microsoft Exchange using HTTP check box is selected, and then click Exchange Proxy Settings.



k. In the Use this URL to connect to my proxy server for Exchange box, type the proxy server URL that you noted in step 1d. In this example:
l. Make sure that the Only connect to proxy servers that have this principal name in their certificate check box is selected, and then type msstd:outlook.com.

m. Click to select the On fast networks, connect using HTTP first, then connect using TCP/IP check box, and then click to select the On slow networks, connect using HTTP first, then connect using TCP/IP check box.
n. Under Proxy authentication settings, select Basic Authentication.


o. Click OK two times.
p. Click Check Names. When the server name and the user name are displayed with an underline, click Next. If the Windows Security windows comes up, enter your username and password and make sure Remember my credentials box is checked.
Once it is all setup you will notice that both Server and Username fields become underlined.

q. Click Next and Finish.

22 comments:

  1. Looks awesome, but doesn't work for me :(

    ReplyDelete
  2. For the server address, copy the "Exchange Client Access server name" from the About area.

    For the exchange proxy setting, still use the "Host name".

    To note, the Exchange Client Access server name is different for all users (from my experience so far). So get your users to log into Office 365 and go to:

    https://pod51015.outlook.com/owa/?ae=Options&t=About

    Highlight and press ctrl+c for copying as right click menu won't work.

    Hope this helps anyone else here.

    ReplyDelete
  3. You did it! Thanks for helping me out.

    Nimda

    ReplyDelete
  4. This worked perfectly. THANKS! I wish MS had something as straightforward as this posted...

    ReplyDelete
  5. Wish someone could figure out how to get Macintosh Outlook 2011 to work with Office 365 ...

    ReplyDelete
    Replies
    1. Did you try the instructions here to connect Outlook for Mac 2011 to Office 365?

      http://help.outlook.com/en-us/140/gg471164.aspx?sl=1

      Thanks,

      Jon H. MSFT

      Delete
    2. if Outlook 2011 doesn't automatically configure the account, use these steps:
      1. Find out Exchange Online server name by signing in as the user to OWA (or using a different method, there are a couple). Let's say it's https://4xample.outlook.com
      2. in Outlook 2011, enter https://4xample.outlook.com/exchange/EWS in the server name area.

      that's it.

      Delete
  6. works! great info

    ReplyDelete
  7. Thanks mickey.keightley for the updated post, worked great

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  8. I am trying to configure two office 365 email accounts in Outlook 2010 using seperate Outlook profiles but the second account does not work and keeps prompting me for username and password during configuration. Is there a way around it??
    I have Outlook profiles manually setup.

    Thanks

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  9. Wasted too much time trying to configure manual connection using microsoft KB article.
    Thanks to mickey.keightley for update, finally it works :).

    ReplyDelete
  10. Thanks buddy, this worked great!

    I spent several hours screwing around with auto-configure in Outlook 2010 and Office 365 before I stumbled on to your wonderful blog. Now I'm up and running! :)

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  11. I found that it kept prompting my for my credentials when trying to resolve the name. If I finished the setup (without resolving the name) and then just launched Outlook, the credentials took and it worked fine.

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  12. Same here - spent hours trying the autoconfigure etc - this is the only thing that worked.

    now how do i get my contacts back!

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  13. Thank you very much - your directions worked perfectly!

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  14. Worked perfectly! Two days lost trying to connect and now I did it! Thank you!

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  15. That's the best settings I have seen this year. I think you can make even Kiosk accounts to work as 'Exchange' by using this settings in Outlook.

    Thank you

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  16. Does work well, if 2007 or 2010 - pitty Office365 doesn't support Outlook 2003 :(

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  17. Quick question
    If I want to test the trial versions of office 365 and connect desktop outlook2010 to it which trial version should I choose or do both trial versions allow connections from desktop utlook 2010

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  18. Thanks!!!!!!

    excelent post! you saved my life!

    ReplyDelete
  19. This may not apply to Exchange 2013 as they have changed to use a "connection point" instead of the "mailbox.outlook.com" as server.

    ReplyDelete