Friday, 14 October 2011

Manually configure Outlook to connect to Office 365 (Exchange Online)

To manually configure Outlook to connect to Exchange Online, follow these steps:
1. Determine the mailbox server name and the proxy server URL. To do this, follow these steps:
a. Sign in to the Office 365 portal.
b. Click Outlook to open Microsoft Outlook Web App.
c. In the upper-right corner of the page, click the Help icon (the question mark), and then click About.
d. On the About page, locate and then note the following items:
Locate Host name and note its address.
As an example in the case below the Host name is amsprd0406.outlook.com and yours will be something similar:
This value will be used later as proxy server for Exchange URL


Now that you have the proxy server address, you can find your Mail Server name by changing outlook.com to mailbox.outlook.com in the proxy server address:
As an example if  your Host name value is amsprd0406.outlook.com , you need to change it to amsprd0406.mailbox.outlook.com
This value later will be use as Mailbox server name when configuring your Outlook profile.


2. Manually configure Outlook to connect to Exchange Online.
To do this, follow these steps: 
a. Click Start, click Control Panel, and then click Mail.
 b. Click Show Profiles and then click Add.
 c. Type a name for the profile, and then click OK.
   
d. Click to select the Manually configure server settings or additional server types check box, and then click Next
e. Select Microsoft Exchange or compatible service, and then click Next

f. In the Server box, type the mailbox server name that you noted in step 1d. In this example:

g. Make sure that the Use Cached Exchange Mode option is selected.

h. In the User Name box, type your user name (for example in this case, amin.tavakoli @pygmalion.com), and then click More Settings.



i. Click the Connection tab.

j. Make sure that the Connect to Microsoft Exchange using HTTP check box is selected, and then click Exchange Proxy Settings.



k. In the Use this URL to connect to my proxy server for Exchange box, type the proxy server URL that you noted in step 1d. In this example:
l. Make sure that the Only connect to proxy servers that have this principal name in their certificate check box is selected, and then type msstd:outlook.com.

m. Click to select the On fast networks, connect using HTTP first, then connect using TCP/IP check box, and then click to select the On slow networks, connect using HTTP first, then connect using TCP/IP check box.
n. Under Proxy authentication settings, select Basic Authentication.


o. Click OK two times.
p. Click Check Names. When the server name and the user name are displayed with an underline, click Next. If the Windows Security windows comes up, enter your username and password and make sure Remember my credentials box is checked.
Once it is all setup you will notice that both Server and Username fields become underlined.

q. Click Next and Finish.